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WP 1 Project Management

WPL: ULB/RBINS

Co-ordination

The aim of this WP is to coordinate the implementation of the project as set out in the work plan. ULB will be responsible for organising internal meetings between the partners of the project to report on progress and between the partners and external members of the project, the follow up committee and international contacts. The coordinator will be responsible for controlling that the achieved work is in line with the timetable and giving feedback to partners.

 

The general co-ordination of the project will be undertaken by ULB and RBINS. ULB is the overall scientific co-ordinator and will be responsible for coordinating biomechanical and ICT development. RBINS will be the Anthropological co-ordinator and will be responsible for the coordination of all anthropological aspects of the project, including maintaining efficient communication channels between end-users (mainly, anthropologists, archaeologists) and the development partners (including biomechanics specialist, IT specialists); this role is of the highest importance to ensure the development will answer the needs of the end users and will be optimally translated into user-friendly tools. The two co-ordinators will meet every fortnight.

 

The scientific committee will consist of a representative of each partner plus the two co-ordinators, and will meet each month. Meeting minutes will be produced after each meeting in order to better track project progress and to foresee any delay from the original work plan. The follow up committee will also be invited to join these meetings.

 

Task 1.1 Project Coordination – TL: ULB

  • Overall project coordination including ensuring the initial work plan is respected, chairing the internal partners meetings (fortnightly meetings between ULB and RBINS, monthly meetings between members of Scientific Committee), follow up committee meetings and anticipating delays and proposing alternatives to the project to the Scientific Committee for discussion

  • Liaison between BELSPO services and the project partners. Ensuring effective communication of administrative tasks and issues within the partners.

  • Ensure proper communication and coordination between partners, WPs, the follow up committee and other external contacts.

 

Task 1.2 Project Reporting – TL: RBINS

  • Creation and maintenance of the website of the project on the RBINS Scientific Service Heritage Plone server.

  • Production and consolidation of periodic external reports. Work plan maintenance, monitoring of progress, timely production and adherence to quality procedures to deliver projects output.

  • Production and consolidation of cost-statements